Industries
Bid more, chase less, and keep the evidence in one place
Government work is won on volume and lost on paperwork. Most of the hours a contractor burns before award go into search, assembly and re-typing, all of it automatable.
What we build here
- Opportunity screening that reads like your capture lead
- A proposal library that actually gets used
- Compliance evidence captured as it happens
- Subcontractor onboarding and expiry watch
Federal and state contractors buried in SAM.gov, proposal assembly and compliance evidence. We automate the paperwork without touching the parts that must be human.
- less time typically spent screening solicitations each week
60–70%
less time typically spent screening solicitations each week
- typically cut from proposal assembly on a mid-size RFP response
2–3 days
typically cut from proposal assembly on a mid-size RFP response
- typical turnaround to produce an audit evidence package, down from weeks
1 day
typical turnaround to produce an audit evidence package, down from weeks
Ranges from engagements and process maps in this sector. Your numbers are your numbers. We measure them before we quote, not after.
The work
Where the week actually goes.
None of this is exotic. It’s the ordinary friction that never makes it onto anyone’s priority list because it’s everyone’s job and no one’s project.
- 01
Two people reading SAM.gov every morning
Your capture lead opens SAM.gov, GovWin and three state portals and skims notices by hand. NAICS filters are too broad to trust and too narrow to catch reworded solicitations. Real opportunities get missed, and the ones that get found arrive with 11 days left on the clock.
- 02
The proposal that gets rebuilt from scratch every time
You’ve answered the same past performance, quality plan and key personnel questions forty times. Each new RFP starts with someone opening last year’s Word file, hunting for the closest match, and re-typing it. Your best answers live in one proposal manager’s folder and leave when they do.
- 03
Compliance evidence assembled the week of the audit
The DCAA request or CMMC assessment arrives and three people spend a fortnight pulling timesheets, training records, subcontractor certs and approvals out of email and SharePoint. It all exists; it’s just nowhere in particular. Nobody can prove the control ran continuously, only that the artifacts can eventually be found.
- 04
Subcontractor onboarding by email attachment
Insurance certs, SAM registration, reps and certs, NDAs and W-9s arrive as attachments and get filed by hand. Expiry dates live in someone’s calendar. A sub’s COI lapses mid-performance and you find out when a prime asks for it.
The fix
What we build, and what it replaces.
Every one of these runs in your accounts, against your real data, with a named person owning the exceptions. Nothing here needs your team to learn a new tool.
Opportunity screening that reads like your capture lead
n8n polls SAM.gov, eBuy and your state portals on a schedule. Claude reads each solicitation against your written bid/no-bid criteria (NAICS, set-aside, ceiling, incumbent, place of performance, clearance) and scores it with its reasoning shown. Anything above the line lands in Teams or HubSpot with the key dates already extracted. Nothing is discarded silently; every notice is logged in Postgres so you can audit what was skipped and why.
A proposal library that actually gets used
We index every past proposal, past performance write-up and resume into a searchable library over SharePoint. For a new RFP, the shred is automated: requirements pulled into a compliance matrix, each one matched to your closest approved language. Claude drafts section one; your proposal manager edits and approves. Nothing goes out without a human signing it.
Compliance evidence captured as it happens
Training completions, timesheet approvals, access reviews and subcontractor certs are collected on the day they occur and filed against the control they satisfy, with a timestamp and the person who approved. When an assessor asks, the evidence package generates from the record instead of from three people’s memories.
Subcontractor onboarding and expiry watch
One intake form per sub. n8n verifies SAM registration status via API, files documents into the right SharePoint library, and reads expiry dates off COIs and certs. Anything within 45 days of lapsing raises a task on a named owner. Your teaming files stay current without anyone maintaining a spreadsheet.
How it’s delivered
The services behind this work.
- Government & EnterpriseAI and automation that survive an ATO conversation, built for CUI boundaries, audit trails, and the review board.
- Custom AI SolutionsAI built on your own documents, your own history, and your own rules, so it gives real answers instead of confident guesses.
- AI ConsultingA written plan that says which three things to automate first, what each one costs, and what you get back.
Questions
What people in this sector ask first.
Can we use AI on anything touching CUI or ITAR data?
Not without deciding where it runs. We scope data handling before we build: what class of data each workflow touches, where it’s processed, what’s logged. Controlled data stays inside your boundary (GCC High or your own tenancy), and workflows that would move it outside don’t get built. If a use case can’t be done compliantly, we tell you that rather than working around it.
Our contracting officer won’t accept AI-written proposal content.
They don’t have to, because nothing is submitted unreviewed. Claude drafts from your own approved past language; a named human edits and signs off every section. The system also records who approved what and when, which is more provenance than most manual proposal processes can show today.
How does this handle the compliance matrix and Section L/M?
The shred is the highest-value piece. We extract every “shall” and instruction into a matrix mapped to Section L and M, flag requirements with no matching past language, and keep the matrix live as amendments land. Your proposal manager stops rebuilding it by hand on every amendment.
We’re a 40-person 8(a). Is this sized for us?
Yes. Small shops tend to get more out of it, because the same three people are doing capture, proposals and compliance. We usually start with opportunity screening on its own: it’s live in three to four weeks and it’s the piece that pays for the rest.
Let’s put a number on it.
Thirty minutes. We’ll ask where your week goes, tell you which of the above we’d automate first, and what it’s worth. You leave with a written summary either way.